Privacy Statement

You may be aware of the GDPR Regulation shortly coming into force. From 25th May, new regulations will be introduced which affect how we handle people’s data. This is called the General Data Protection Regulation.

 

Members data will be handled in accordance with legal principles and we have never and will never sell or share your personal details with any other third party. All our data is stored through the class4kids platform and you can read their statement below. Staff have access to data through our on site registers via a username and password.

 

You may be aware of the GDPR Regulation shortly coming into force. From 25th May, new regulations will be introduced which affect how we handle people’s data. This is called the General Data Protection Regulation.

 

Members data will be handled in accordance with legal principles and we have never and will never sell or share your personal details with any other third party. All our data is stored through the class4kids platform and you can read their statement below.

 

 

 

Class4Kids statement regards the GDPR regulations.

Our platform and vision for supporting the kids activity industry have grown significantly in the past year, so we’re updating our Terms of Service, Data Protection Policy, Data Retention Policy, and Privacy Policy (collectively, our Terms). This is both in order to comply with the new GDPR, as well as a statement of intent to you, our customers, that we take seriously our role in making your lives easier every step of the way. These updates will give clubs using our platform the confidence that they are doing so responsibly, and that we still provide all the great service (and more) that we always have. For parents and other users of the platform, we are giving transparency and reassurance as to how data is being processed and used, with the ultimate aim of keeping that information safe and used for the purposes it was given; making coaches and parents’ lives easier.

The updated Terms will automatically come into effect for all existing users on 25 May 2018. Your continued use of the ClassForKids Platform from that day on will be subject to the new Policies. When you use ClassForKids on or after that day, we’ll ask you to agree to the new Terms of Service.

For now, you can review the Data Protection Policy here. The Data Retention Policy is available here. Organiser Terms are here. And Parent Terms can be found here. Please note that these versions remain subject to any other additional revisals we might consider necessary between now and the 25th May.

The BIG questions

We know that you will have many questions about GDPR and its implications for you specifically… Here’s a summary of what we think you need to know:

Is ClassForKids a compliant data processor?

Yes, very much so. Our data protection and retention policies outline our ongoing commitment to maintain the highest standard of encryption and processes for processing personal information. We are also confident that our 3rd party processors are of the highest caliber.

How long will contacts stay on my system?

You will have visibility, access, and the ability to message all contacts within an active booking, just the same as you do now. All of those who have been outwith an active booking for up to 12 months will also remain within your system, and you will have the ability to contact them directly with relevant information. After 12 months of inactivity (no current booking) they will be removed, but of course historic transactions and financial records will be unaffected. This will apply to all current contacts, so if there are any details you need to keep that you think might be removed, you’ll have until 25th May to obtain the necessary consent from those individuals in order to stay connected through another platform.

If a contact requests to be removed before they are automatically removed, so long as they have no outstanding payment due, we will be able to remove them from the system within 30 days of the request.

All of this will mean a more streamlined, and faster system. Good news.

What about messaging and permissions?

Great news! All of the current messaging that is sent through the system will be covered by the new Parent Terms. That means no extra consent required. The best way we’ve found to think about this is that your current customers are really like members, who expect ongoing information about their classes, as well as information about upcoming classes, promotions, and events that might be relevant to them and their children. This means that you can continue to send class updates, invoices, invites to confirm their place on the upcoming term (rerun&autoenrol) and even annual camps, through the ClassForKids Platform (email and text), and these are all deemed of legitimate interest to your customers, or those inactive for up to 12 months. As is currently the case, best practise is to send messages by class, by term, by waiting list, by trial, by camp, or to all in an active booking. If you are ever tempted to ‘send to all’ we simply recommend that you ask yourself ‘does everyone really need to know this?!’

What if I use Mailchimp or another online email marketing platform?

We strongly recommend (if you haven’t already) if you are using something like Mailchimp to manage your online newsletter, to obtain the necessary marketing consent through that platform for your current mailing list. All of these platforms offer great guidance on how to do so.

Even though the ClassForKids platform is designed to help you manage and grow through various messages (as described above) we understand that as parents sign-up to your classes, you might also want to capture further marketing consent on behalf of Mailchimp, or another similar online marketing platform. As always, through registration questions you have the ability to ask information personal to your club. And we’re going to add two enhancements to that make this even easier:

  1. Yes/No option for registration questions
  2. Filters for registration answers - so you will be able to see who has answered yes/no to specific questions, and export this data separately. We know this will also be useful for questions around permission to take photographs/video, as well as consent to receive marketing messages. 

Please note, if you do choose to ask a question about marketing consent, you should do so in the format as insisted upon by the GDPR. Failure to do so could leave you in a tricky situation!

Furthermore, if you have an active newsletter you’ll be able to add the link to the footer of each customer facing email, alongside your Facebook/Website links, to encourage current customers to signup.

Am I a data controller?

You will notice that reference is made to Organisers as ‘joint data controllers’. This is because the nature of the personal data collected on behalf of parents and children has a dual purpose to help both ClassForKids and Clubs to run effectively. We each have a responsibility to manage access to the data, the way in which it is used, as well as the specific information we collect, whether that be names and addresses, or medical information, registration details, or notes added against a child on the register. In light of this we expect that Clubs, as businesses, will also be reviewing their own data protection policies, privacy policies, or general T&Cs. These revisions are likely to include the reason for collecting and using certain types of data, and the way in which you protect access to the data through your employees and networks. As always, parents will be asked to accept your own T&Cs as they complete a booking.

As always, the team are always here to help, and answer any queries you might have.

ClassForKids

Contact Us

Ainsty Gymnastics & Trampoline Club

Phone:

     Rob: 07856 602 199

     Joe: 07548 669 595

 Office: 01904 737 563
E-mail:    

    admin@ainstygtc.co.uk

  For Party queries:

    parties@ainstygtc.co.uk

  For Trampoline queries:

    joe@ainstygtc.co.uk

Facebook page:   

    AinstyGTC1

Twitter:

    ainstygtc

 

Join us!

We offer Gymnastics, Trampoline, Parkour, GymPacT and, for the younger gymnasts, PlayGym. If you have a child who is interested in any of these recreational activities and want to learn new skills, why not join us today!

 

Club sites

York Sites:

  • York Steiner School
  • Archbishop Holgates School
  • Energi Trampoline Park
  • Scarcroft Primary School
  • Huntington School
  • Vale of York Academy
  • Energise Leisure Centre
  • The Mount School

Wetherby Sites:

  • Wetherby High School

 

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